Payment processing for medical, dental, chiropractic, therapy, vision, and veterinary practices. Run a clean standalone setup with dual pricing, ACH, terminals and text-to-pay — or, if your office needs it, connect payments directly to your EMR or practice management system so they post themselves.
A practice doing $80K/month in card volume pays roughly $2,300/month in processing fees at 2.9% — about $27,600 a year. Then there's the other side of the ledger: staff hours spent keying payments into the practice management system, paper statements, aging patient A/R, and balances that eventually get written off. Both are fixable, and neither requires replacing your EMR.
We help healthcare offices build payment systems that are secure, practical, and easy for staff and patients to use. That may include an integrated payments platform that posts transactions directly into your practice management system, dual pricing at the front desk, ACH for larger balances, text-to-pay, hosted payment links, patient invoicing, or a simple terminal setup that works alongside your existing workflow instead of disrupting it.
The right combination depends on your practice type, average ticket, patient mix, and whether you collect primarily at checkout, after insurance, or on a billing cycle. Tampa Bay Pay figures out which tools actually fit — and sets them up correctly.
A payment cost review takes 10 minutes and doesn't require changing a single system. We'll show you exactly what your practice is paying, where the money is going, and what a properly structured setup would cost instead.
There's no single right answer here, and we don't push one. Plenty of offices are best served by a straightforward setup that works on its own — terminals, dual pricing, ACH, text-to-pay — with nothing touching their clinical software. Other offices, especially ones with heavy post-insurance billing or a billing team drowning in manual posting, need payments to land inside the practice management system. We do both, and the review tells us which one you're actually in.
Not every office needs this — but when a practice is paying staff to key in every payment, or watching post-insurance balances age out into a collections write-off, integration is usually where the real money is. Payments taken in the office, by text, online, or on a payment plan post directly into your EMR or practice management system on the rules your practice sets. Here's how it gets built and what it connects to.
Every solution works alongside your existing EHR and practice management software. No platform replacement, no workflow disruption — just a better payment layer underneath.
Most practices are absorbing card fees on every single patient transaction. Dual pricing flips that — patients who pay by card cover the cost, patients who pay another way get a lower price. The practice keeps the full amount either way.
From solo practitioners to multi-location groups, the payment challenge is the same — collect efficiently, reduce what you absorb, keep staff out of manual data entry, and keep everything compliant.
If your practice is processing through your EHR's built-in payment system, a flat-rate processor, or Square — a cost review shows exactly what those fees are costing, what your staff time is costing on top of that, and what a dual pricing, ACH, or integrated structure would look like instead.
Dual pricing, PCI compliance, card data handling, and proper fee disclosure aren't optional. Tampa Bay Pay sets up every configuration correctly — the wrong setup creates patient confusion, compliance exposure, and disputes you'll spend staff time cleaning up.
We don't wing compliance to close a deal faster. Every setup includes proper disclosures, correct hardware configuration, posting rules your practice signs off on, and a payment structure that holds up.
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