Recurring Billing · Tampa Bay Pay
★★★★★ 5.0  ·  Set up once · Get paid forever · Zero contracts

Automated billing for
predictable revenue

Stop chasing payments. Set up your subscriptions, memberships, and payment plans once — and get paid automatically. Local setup, honest pricing, and a $500 promise we'll meet or beat your current rate.

Get Started Today → Book a Free Consult
$0 setup · No contracts · QuickBooks sync · ACH + Card · Local Tampa Bay team
PayBright + BillerGenie Auto-retry on failed payments In-person setup & training $500 rate-beat guarantee
$0
Setup Cost
Auto
Billing Cycles
24hr
Next-Day Funding (Card)
5.0★
Google Rating
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Recurring Billing Solutions

Consistent cash flow without the manual work

Whether you're running a subscription service, a gym membership program, or a service retainer — Tampa Bay Pay's recurring billing system automatically charges your customers on their preferred schedule. No manual invoicing, no chasing payments, no dropped balls.

Our system is built on the PayBright Gateway and BillerGenie platform, giving you enterprise-grade reliability with the local support of a team that actually picks up the phone. We set it up with you, train your staff, and stay available as your billing needs grow.

Apply Today → Get a Free Rate Review →
Recurring Billing Approaches Compared

The wrong recurring billing setup costs you both ways: high fees AND lost revenue from involuntary churn.

Most merchants we talk to are either invoicing manually each month (slow, error-prone) or stuck on a flat-rate platform that charges 2.9% on every transaction — forever, on every renewal. Niche subscription software is even worse: $100-300/month in platform fees on top of the processing.

The right setup looks different: interchange-plus pricing, ACH at ~$0.50, auto-retry on failed payments, and direct QuickBooks sync. That's what we build.

Get a Rate Comparison → Book a Consult
Manual invoicing every month
Hours per month · Missed renewals · Failed cards never retried
Slow
QuickBooks recurring billing
2.9% + 30¢ flat · No auto-retry · Limited customization
Pricey
Stripe Billing
2.9% + 30¢ · Developer-focused · Complex setup
Pricey
Square Subscriptions
2.9% + 30¢ · Flat-rate trap · Limited reporting
Pricey
Niche subscription platforms
$100-300/mo platform fee + processing · Mindbody, Recurly, etc.
Expensive
Tampa Bay Pay + BillerGenie
Interchange-plus · ACH ~$0.50 · Auto-retry · QB sync · $0 setup
Built right
Real Billing Setups
Eight recurring billing
setups we build most
Real-world examples — gym memberships, retainers, payment plans, subscriptions. Your model probably fits in one of these.
1 / 8
Setup 01Membership
Most Popular
Power Plus Fitness
PlanStandard
Monthly$89.00
Auto-charge1st of month
236 ACTIVE MEMBERS
Setup 01 — Gym Membership
Gym & Fitness Memberships
Monthly recurring · Auto-charge · Member portal
The classic recurring billing setup. Member signs up, picks a plan, pays the enrollment fee (or skips it), and gets billed automatically on the same day every month. If their card fails, the system retries and notifies them to update. Members can manage their own account, freeze or cancel from the portal — no front-desk admin calls.
  • Monthly auto-charge with selectable bill date
  • Self-service member portal for card updates
  • Auto-retry on failed payments (industry studies cite 25-40% recovery)
  • Freeze/pause without losing the spot
  • ACH option for members to skip card fees
Set Up Memberships → Apply Now
Setup 02Retainer
Best for B2B
Smith & Co Legal · Monthly Retainer
Monthly retainer$2,500.00
Payment methodACH (~$0.50)
Card fee saved$72.80/mo
$874/YR IN SAVED FEES
Setup 02 — Pro Services Retainer
Professional Services Retainers
High-value · Monthly · ACH-friendly
Law firms, accountants, consultants, marketing agencies — anyone billing high-value monthly retainers. ACH is the clear winner here — a $2,500/mo retainer paid by card costs $72.80/mo in fees ($874/yr); ACH costs $0.50/mo ($6/yr). Most B2B clients prefer ACH anyway. Setup once, no monthly invoicing, no follow-up.
  • ACH-first billing for B2B retainers
  • $870+/yr saved on a typical $2.5K retainer
  • Tokenized ACH for repeat billing
  • Receipts auto-sent to bookkeeper email
  • QuickBooks sync for instant reconciliation
Set Up Retainer → QuickBooks Sync
Setup 03Subscription
Skip/Pause Supported
Tampa Bay Snacks Co.
Snack Box · Monthly$45.00
Ships on15th of month
Customer actionsPause · Skip · Change
SELF-SERVE SUBSCRIPTIONS
Setup 03 — Product Subscription
Product Subscription Boxes
Physical product · Monthly delivery · Customer-controlled
Customer subscribes, pays monthly, gets a box. Simple on paper, but the operational challenge is letting customers self-serve — pause when they're traveling, skip a month, swap to bi-monthly — without flooding your support inbox. The customer portal handles all of that, and you only get involved when something actually breaks.
  • Auto-charge timed to ship date
  • Customer pause/skip without contacting you
  • Bi-monthly, quarterly, or monthly options
  • Auto-detect expired cards before charge attempt
  • Reorder & gift-subscription support
Set Up Subscription → Apply Now
Setup 04Payment Plan
Close More Sales
Pool Resurfacing · $6,000 Total
Down (today)$1,000
Month 1-5$1,000 each
Total collected$6,000 in 6 months
NO FINANCING COMPANY NEEDED
Setup 04 — Payment Plan
Customer Payment Plans
Split big invoices into automatic monthly payments
High-ticket service work — pool resurfacing, roofing, dental, elective medical, large landscaping jobs. Offering a payment plan often closes the deal when an upfront quote of $6,000 would walk away. Down payment today, then auto-charge X equal payments each month. No financing company, no 18% APR, no third party — just your business + your customer + auto-charge.
  • Custom split (3, 6, 12, 24 month plans)
  • Down payment + automated monthly remainder
  • Customer signs payment authorization upfront
  • Auto-receipts after each charge
  • Common in trades, dental, medical, elective
Set Up Payment Plans → Trade Services
Setup 05Trial
Convert Better
SaaS Trial → Paid Conversion
Days 1-30$0 · Free trial
Day 28Reminder email
Day 31$49 auto-charged
SEAMLESS CONVERSION
Setup 05 — Trial-to-Paid
Free Trial → Paid Conversion
Card-on-file at signup · Auto-converts at trial end
Customer signs up, enters card, gets a 7/14/30-day free trial. System auto-converts to paid at the trial end without any manual work — and the conversion is seamless because the card is already on file. Optional reminder email a few days before so they're not surprised. Cleanest way to run "try before you buy" without losing the conversion to friction.
  • Configurable trial periods (7, 14, 30, 60 days)
  • Card-on-file required at signup (PCI-tokenized)
  • Auto-conversion at trial end
  • Reminder email before conversion (optional)
  • Cancel anytime via customer portal
Set Up Trial Flow → Apply Now
Setup 06Tiered
Upgrade-Friendly
SaaS Multi-Tier Plans
Basic$19/mo
Pro ★$49/mo
Enterprise$199/mo
UPGRADE/DOWNGRADE ANYTIME
Setup 06 — Multi-Tier Plans
Multi-Tier Subscription Plans
Basic · Pro · Enterprise · Prorated upgrades
SaaS, software, ongoing service products with multiple tiers. The technical challenge is handling mid-cycle upgrades cleanly — customer on Basic at $19, decides to upgrade to Pro at $49 on day 15, gets prorated charge for the difference and the new tier starts immediately. Downgrades work the same way (typically at end-of-cycle to avoid refund overhead). Common across software, agency-managed services, and tiered membership programs.
  • Unlimited plan tiers and pricing structures
  • Prorated mid-cycle upgrades
  • End-of-cycle downgrade handling
  • Plan-specific feature gates (handled by your app)
  • Annual or monthly option per tier
Set Up Tiers → Apply Now
Setup 07Annual
Save Customers $
Pick Your Billing Cycle
Monthly$59 × 12 = $708
Annual ★$588 (save $120)
17% DISCOUNT · UPFRONT CASH
Setup 07 — Annual Plans
Annual Plans with Discount
Pay yearly, save 15-20% · Cash flow boost
Offer customers a choice: monthly OR annual with a discount. Customer saves money, you collect a full year upfront. Improves cash flow dramatically and reduces churn — annual subscribers cancel less often because they've already committed and they're getting a discount. Auto-renews at the same tier 12 months later unless they downgrade or cancel.
  • Monthly OR annual option presented at checkout
  • Configurable annual discount (typically 15-20%)
  • Upfront annual payment improves cash flow
  • Auto-renewal with advance notice email
  • Lower churn than month-to-month
Set Up Annual → Apply Now
Setup 08Family/Group
Higher LTV
Studio Family Plan
Primary member$89/mo
+ Spouse+$20
+ Kid (1)+$20
Family total$129/mo
ONE CHARGE · ONE FAMILY · HIGHER LTV
Setup 08 — Family/Group Plans
Family & Group Plans
Add-on pricing · One bill · Higher lifetime value
Base price for the primary member, add-on per additional family member or team member. One credit card on file, one charge per month, but the value to your business scales with each add-on. Common in fitness studios, martial arts, dance, music lessons, swim schools, and any membership-based business where households often have multiple participants.
  • Primary + add-on pricing structure
  • Single billing entity for the household
  • Add or remove members mid-cycle (prorated)
  • Customer manages family from their portal
  • Higher average revenue per account
Set Up Family Plans → Apply Now
Don't see your model? Recurring billing is flexible — if you bill on any schedule, we can build it. Hybrid setups (some monthly, some annual, some quarterly) all run on the same account.
Discuss My Setup →
Why Choose Tampa Bay Pay

Everything you need to bill on autopilot

Our recurring billing platform is built for real businesses — flexible enough to handle any billing model, simple enough that your team can manage it without a technical background.

⚙️
Automated Payments
Set up once and let the system run. Customers are billed automatically on their cycle — no manual invoicing, no reminders, no follow-ups needed from your team.
Set & forget
📅
Flexible Billing Intervals
Daily, weekly, monthly, quarterly, or fully custom cycles — configure billing to match exactly how your business model works, not the other way around.
Any schedule
💳
Multiple Payment Methods
Accept credit cards, ACH bank transfers, and digital wallets. Give customers the flexibility to pay how they prefer and reduce failed payment rates.
Cards + ACH
🎛️
Customizable Payment Plans
Offer tiered pricing, payment plans, trial periods, and promotional rates. Build billing structures that match your products and give customers real flexibility.
Fully flexible
🔗
Seamless Integrations
BillerGenie connects directly with QuickBooks, eliminating manual reconciliation. Your billing, accounting, and payment data stay in sync automatically.
QuickBooks sync
🔒
Secure & Reliable
All transactions are encrypted and processed through PCI-compliant infrastructure. You and your customers can trust every transaction is handled with the highest security standards.
PCI compliant
👥
Customer Management
Manage subscribers, update payment details, pause or cancel plans, and pull detailed reports on billing history and revenue — all from a single dashboard.
Full visibility
🔔
Failed Payment Recovery
Automatic retry logic and customer notifications reduce involuntary churn from failed payments — recovering revenue that would otherwise be lost without any manual effort.
Auto-retry
Who It's Built For

Any business with recurring revenue

If you bill customers on a regular basis — or want to — our recurring billing platform is built to handle your model. Here are the business types we set up most often in the Tampa Bay area.

🏋️
Gyms & Fitness Studios
Monthly memberships, class packs, and personal training retainers on autopilot.
💼
Professional Services
Law firms, accountants, consultants, and agencies billing monthly retainers.
📦
Subscription Boxes
Physical product subscriptions billed weekly or monthly without manual processing.
🏥
Medical & Wellness
Membership plans, recurring treatment packages, and ongoing care billing.
🐾
Pet Services
Grooming memberships, boarding plans, and daycare packages billed automatically.
🖥️
SaaS & Software
Subscription software and digital service billing with multiple plan tiers.
🏠
Property Management
Monthly rent collection, HOA dues, and recurring maintenance fees automated.
🎨
Creative & Marketing
Design agencies, marketing firms, and studios on monthly retainer arrangements.
View All Industries We Serve →
Why Tampa Bay Pay

Local support for your billing setup — from day one

Recurring billing is only as reliable as the team behind it. We come to your location, configure your billing system to match your exact model, train your team, and stay available when questions come up. Not a ticket queue — a direct line to someone who knows your account.

Meet the Team → Book a Consult →
✓
No contracts, ever
Month-to-month only. No cancellation fees. No lock-ins. You stay because the system works.
✓
In-person setup & training
We configure your billing system at your location and train your team before we leave.
✓
Meet or beat your rate — or we pay you $500
Show us your current statement. If we can't meet or beat your rate, we pay you $500. No fine print.
✓
QuickBooks integration included
BillerGenie syncs your billing directly with QuickBooks — no manual reconciliation.
✓
Next-day funding on card payments
Card transactions fund next business day. ACH typically settles in 3–5 business days, with 2-day ACH available on a case-by-case basis.
Platform & Integrations

Built on infrastructure that scales with you

Our recurring billing runs on the PayBright Gateway paired with BillerGenie — a combination that gives you enterprise-level reliability, QuickBooks sync, and multi-location support, all managed through a clean dashboard your team can actually use.

Integrates with
QuickBooks Online
QuickBooks Desktop
PayBright Gateway
BillerGenie
Visa / Mastercard
ACH / eCheck
American Express
Digital Wallets
Frequently Asked Questions

Common questions about recurring billing

What billing cycles can I set up?
You can configure daily, weekly, bi-weekly, monthly, quarterly, semi-annual, or annual billing cycles. Custom intervals are also supported — if your business model requires a specific schedule, we can build it. Multiple plans with different intervals can run simultaneously for different customer segments.
What payment methods can my customers use?
Customers can pay via all major credit and debit cards (Visa, Mastercard, Amex, Discover), ACH bank transfers, and digital wallets. Offering ACH as an option is particularly valuable for recurring billing because ACH transaction costs are significantly lower than card processing fees.
What happens when a recurring payment fails?
The system automatically retries failed payments on a configurable schedule and notifies the customer to update their payment details. This dunning management process recovers a significant portion of failed payments without any manual intervention from your team, reducing involuntary churn.
Does it integrate with QuickBooks?
Yes — BillerGenie connects directly with both QuickBooks Online and QuickBooks Desktop. Every transaction, invoice, and payment is automatically synced, eliminating manual reconciliation and keeping your books current without additional administrative work.
Can I offer free trials or promotional pricing?
Yes. You can configure trial periods, introductory pricing, promotional discounts, and tiered plans. Customers can start on a trial and automatically convert to a paid plan at the end of the trial period — without any manual action required.
How quickly does recurring revenue hit my account?
It depends on the payment method. Card transactions are funded next business day as standard. ACH bank transfers typically settle in 3–5 business days, though 2-day ACH funding may be available on a case-by-case basis — ask us about your specific situation when we set up your account.
⭐⭐⭐⭐⭐
The highest-rated payment solutions team in Tampa Bay
157+ five-star Google reviews · 172 total across platforms
See What You'd Save →
Related Solutions

Pairs well with

Invoicing Solutions QuickBooks Integrations Merchant Services Dual Pricing Interchange Plus Mobile & Text-to-Pay POS Systems Industries We Serve
Recurring Billing · Free Setup · No Contracts
Ready to put your billing on autopilot?
Let's build a recurring billing setup that fits your business model. We'll configure it, train your team, and make sure you're collecting every dollar you're owed — automatically.
Apply Today → Book a Free Consult
No contracts  ·  Meet or beat your rate — or we pay you $500  ·  Next-day funding  ·  Local setup & support
Real Merchants · Real Results

What Our Clients Are Saying

Tampa Bay businesses share their experience working with Tampa Bay Pay — from setup through ongoing support.

Joto's Pizza
Jodi Whitcomb, Owner  ·  jotospizza.com
Family-owned for 52 years. Upgraded to FigurePOS — caller ID integration, customizable menus, and a system staff learn fast without extensive training.
Restaurant FigurePOS Seminole, FL
Florida Orange Groves Winery
Lance Shooks, Owner  ·  floridawine.com
When QuickBooks stopped processing credit cards, Tampa Bay Pay provided a seamless integration — keeping their existing QuickBooks setup without an expensive POS replacement.
Winery & Retail QuickBooks Integration St. Pete Beach, FL
Plumbing by Paul
Paul & Alycia Alves, Owners  ·  plumbingbypaulllc.com
Tampa Bay Pay goes beyond payment processing — always reachable by phone, text, or email, and a valuable partner for Google SEO, social media, and web support.
Plumbing & Trade Dual Pricing Tampa Bay, FL
Plumbing by Paul
Paul Alves  ·  plumbingbypaulllc.com
Previous provider had frequent errors and slow funding. New setup processes payments reliably in the field and at the office — with next-day funding that's critical for a small business.
Plumbing & Trade Next-Day Funding Mobile Payments
Wrenchmasters
Kenny Gehringer, Owner  ·  wrenchmastersauto.com
Previous processor only offered a 1-800 number. Switched for local support and streamlined technology — now sends invoices and processes tap-to-pay even when internet is spotty.
Auto Service Tampa Bay, FL
Read all 176 five-star reviews on Google →
Google Reviews · Tampa Bay Pay

The Highest Rated Payment Team in Tampa Bay

Don't take our word for it — here's what local business owners say after switching to Tampa Bay Pay.

5.0
★★★★★
Google Rating
Verified Reviews
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