QuickBooks Integrations
5.0 · QBO and Desktop · BillerGenie · Hyfin · ACH
Streamline payments
and accounting
Managing payments and accounting should be simple, seamless, and stress-free. We connect QuickBooks with the right payment workflow to automate invoicing, get paid faster, accept ACH, and reduce manual work.
Free consult · No code required · Setup in days, not weeks
QBO + Desktop
ACH at ~1% capped
Auto-reconcile to QB
Dual pricing supported
250+
Tampa Bay Merchants
QBO + QBD
Both Versions Supported
ACH
~$0.50 vs 2.9%
5.0★
Google Rating
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QuickBooks Payment Workflows
The right integration depends on how your business gets paid
We connect QuickBooks Online or Desktop with payment tools that make invoicing, collections, and reconciliation more efficient. The right setup depends on how often you invoice, how clients pay, whether ACH matters, and how much automation you actually need.
Start with Tampa Bay Pay, not the software list.
You don't need to figure out the "best" QuickBooks payment solution on your own. We walk through your workflow first — how you invoice, how customers pay, what your team handles manually today — then we recommend the right fit. No demo gauntlet, no comparison spreadsheets.
QuickBooks Payments vs Better Options
QuickBooks' built-in payments service is the most expensive way to take card payments in QuickBooks.
Most QuickBooks users default to QB Payments because it's the option Intuit pushes inside the app. The pricing? Flat rate, no negotiation, no interchange transparency — 2.9% + 30¢ for card-not-present transactions. On a B2B invoice of $10,000, that's $320 in fees that don't have to exist.
The good news: you can keep using QuickBooks exactly as you do today. Just swap the processor underneath.
QuickBooks Payments (built-in)
2.9% + 30¢ keyed · 2.5% + 30¢ swiped · Flat rate, no transparency
Square + Manual QB Export
2.6%+ flat rate · Manual CSV import to QB · Hours of reconciliation
Stripe + Sync App
2.9% + 30¢ · $10-$30/mo sync app on top · Still flat rate
PayPal + Manual Match
3.49% + 49¢ · Manual CSV reconciliation · Slow customer experience
Tampa Bay Pay + BillerGenie + Hyfin
Interchange-plus pricing · ACH at ~1% capped · Auto-sync to QB · Dual pricing supported
QB Workflows
Eight ways we connect QuickBooks
to better payments
to better payments
Each workflow fits a different business model. Here's the quick read on which is right for what.
1 / 8
Already using QuickBooks Payments? Send us your most recent QB Payments fee statement and we'll show you exactly what interchange-plus would have cost on the same volume.
Free QB Cost Audit →
Compatible Tools
The tools we connect to QuickBooks most often
📬
BillerGenie Premium
Invoicing-automation engine that pulls open invoices from QuickBooks, sends automated reminders, accepts card and ACH payments, and posts paid invoices back to QB automatically. Supports dual pricing.
⚙️
Hyfin Gateway
Direct QuickBooks Desktop sync, tokenized card storage, recurring billing engine, ACH and card on one platform. Best for complex integrations and businesses that need more than basic invoicing.
🏦
ACH & Bank Transfer
~$0.50 per transaction or ~1% capped vs 2.9% for cards. The biggest single cost reduction for B2B businesses, fully integrated into the QuickBooks invoicing workflow.
Benefits
Why businesses connect payments to QuickBooks
Get Paid Faster
Reduce outstanding invoices with automated reminders and easier payment options.
Reduce Manual Entry
Connected workflows cut duplicate work, missed payments, and avoidable admin mistakes.
Lower Processing Costs
Interchange-plus pricing plus ACH for B2B invoices, instead of QB Payments' flat rate.
Improve Cash Flow
Speed up collections by making invoices easier to pay and follow-up easier to manage.
Better Customer Experience
Give clients a cleaner, professional way to pay without adding friction.
Cleaner Reconciliation
Spend less time chasing numbers and more time running the business.
Who This Fits Best
Common QuickBooks integration use cases
These setups work especially well for service businesses, contractors, legal offices, medical practices, B2B companies, and organizations that rely heavily on invoicing and accounts receivable.
🧰
Service & Field Businesses
Companies that invoice after work is completed and want faster collections without more office chaos. Trade contractors, home services, field crews.
⚖️
Professional Offices
Cleaner invoice workflows, recurring billing, organized client payment tracking. Legal, medical, accounting, consulting, agencies.
🏢
Growing Organizations
Businesses that have outgrown manual reminders, disconnected systems, and clunky collections. Multi-location, multi-account, complex receivables.
Frequently Asked Questions
QuickBooks integrations — answered
Does Tampa Bay Pay work with QuickBooks Online?
Yes. We have multiple paths for connecting payments to QuickBooks Online — BillerGenie Premium is our most-deployed solution, paired with the PayBright gateway. The integration handles invoice creation in QBO, payment acceptance via card or ACH, automatic reconciliation back to QBO when a payment posts, and automated reminders for outstanding invoices. Most businesses are set up within a few days.
What about QuickBooks Desktop?
Yes, we support QuickBooks Desktop too. About half of small businesses still run QB Desktop and many integration providers ignore them. Hyfin gateway has direct QB Desktop sync capabilities, and BillerGenie works with both versions. The workflow is similar to QBO — invoices flow through, payments collect via card or ACH, transactions sync back to your QB file.
How is your QuickBooks integration different from QuickBooks Payments?
QuickBooks' built-in payment service (QB Payments) charges flat rates — typically 2.9% + 30¢ for card-not-present and 2.5% + 30¢ swiped. At any meaningful volume, that's significantly more than interchange-plus pricing. We connect QuickBooks to a real merchant account at interchange-plus rates, often saving B2B merchants thousands per year while keeping the same QuickBooks workflow. The integration looks the same to your customers — invoices, payment links, automatic reconciliation. Only the cost changes.
Can I do ACH through QuickBooks?
Yes — and this is where the biggest savings come from for B2B businesses. ACH (bank-to-bank transfer) typically costs around $0.25-$1.00 per transaction or about 1% capped, vs. 2.5-3.5% for credit cards. On a $10,000 invoice, ACH saves $250-$340 over a card. We set up ACH collection through the QuickBooks workflow so customers can pay invoices via bank transfer just as easily as card. For B2B merchants with larger invoice averages, ACH alone can pay for the entire integration setup in a single month.
What's BillerGenie and why do you recommend it?
BillerGenie is invoicing-automation software that connects to QuickBooks and to a merchant account. It pulls open invoices from QB, sends automated reminders on your schedule, accepts card and ACH payments via embedded payment links, and posts paid invoices back to QB automatically. We use BillerGenie Premium because it pairs cleanly with the PayBright gateway and supports dual pricing — meaning your customers can pay the processing fee directly when paying by card. Our merchants typically see invoice collection times drop from 45+ days to under 20.
How does dual pricing work with QuickBooks?
Dual pricing lets you list a cash price and a card price on your invoices — when the customer pays by card, they cover the processing fee directly. Through BillerGenie Premium + PayBright gateway, this is fully automated: the invoice in QuickBooks gets two pricing displays, the customer picks their preferred method at checkout, and the appropriate amount syncs back to QB. For B2B merchants doing high-ticket invoices, this can effectively eliminate processing costs.
Can I migrate from QuickBooks Payments to your setup?
Yes, and it's straightforward. You keep using QuickBooks exactly as you do today — the invoice creation, customer records, and payment workflows look the same to you and your customers. We swap out the payment processor underneath, connect it to QuickBooks through BillerGenie or Hyfin, and your effective rate drops while everything else stays the same. Most migrations take a few days to set up and require zero workflow changes for your team.
Does the integration sync invoices automatically?
Yes. When a payment is collected through the integration, it posts back to the QuickBooks invoice automatically — marking it paid, applying the deposit, and clearing the receivable. No manual matching, no end-of-month reconciliation marathon. Your bookkeeper or accountant sees the same QB they always have, just with cleaner data flowing in automatically.
Related Solutions
Pairs well with
Get Started · QuickBooks Connected Payments
Connect QuickBooks to better payments today
Whether you run a small business, service company, or growing organization, we'll help you connect QuickBooks with the right payment tools for your workflow — save time, improve cash flow, and simplify your accounting process.
Call or Text: (727) 732-3292 · [email protected] · By Appointment Only
Real Merchants · Real Results
What Our Clients Are Saying
Tampa Bay businesses share their experience working with Tampa Bay Pay — from setup through ongoing support.
Joto's Pizza
Jodi Whitcomb, Owner · jotospizza.com
Family-owned for 52 years. Upgraded to FigurePOS — caller ID integration, customizable menus, and a system staff learn fast without extensive training.
Florida Orange Groves Winery
Lance Shooks, Owner · floridawine.com
When QuickBooks stopped processing credit cards, Tampa Bay Pay provided a seamless integration — keeping their existing QuickBooks setup without an expensive POS replacement.
Plumbing by Paul
Paul & Alycia Alves, Owners · plumbingbypaulllc.com
Tampa Bay Pay goes beyond payment processing — always reachable by phone, text, or email, and a valuable partner for Google SEO, social media, and web support.
Plumbing by Paul
Paul Alves · plumbingbypaulllc.com
Previous provider had frequent errors and slow funding. New setup processes payments reliably in the field and at the office — with next-day funding that's critical for a small business.
Wrenchmasters
Kenny Gehringer, Owner · wrenchmastersauto.com
Previous processor only offered a 1-800 number. Switched for local support and streamlined technology — now sends invoices and processes tap-to-pay even when internet is spotty.
Google Reviews · Tampa Bay Pay
The Highest Rated Payment Team in Tampa Bay
Don't take our word for it — here's what local business owners say after switching to Tampa Bay Pay.
5.0
Google Rating
Verified Reviews
Verified Reviews